Statutes for the International Commission for Acoustics

These Statutes were adopted by the International Commission on Acoustics in Antwerp 1996 March 31 and approved by the IUPAP General Assembly in Uppsala, Sweden 1996 September 20 to be effective from the first ICA General Assembly.

Revised at the General Assembly, September 5, 2007

Revised at the General Assembly (minutes), June 5, 2013

Revised at the General Assembly (minutes), September 7, 2016

Revised at the General Assembly (minutes), September 11, 2019

Table of Contents

Article 1. Purpose

The purpose of the International Commission for Acoustics (ICA) is to promote international development and collaboration in all fields of acoustics including research, development, education, standardisation and other contributions to the global society.

The area of application of the Commission is international.

Means for the Commission to fulfil its mission are:

  1. i to maintain close contacts with national and regional acoustical societies and associations as well as other relevant professional organisations and seek consensus in matters of mutual interest; ii to provide an information service on societies, congresses, symposia, etc., research and education organisations in the field of acoustics; iii to take a pro-active role in co-ordinating the main international meetings within acoustics.
  2. to convene the International Congresses on Acoustics in accordance with the Commission's guidelines and to act as the International Advisory Committee for these congresses.
  3. to sponsor or co-sponsor other topical and special international conferences normally in close cooperation with national and/or regional organisations and to give financial support (grants or guarantees), as a grant to organising committees for such meetings or as a travel grant to participants.
  4. to initiate and participate in activities that will contribute to fulfilling the mission of the Commission.

Article 2. Affiliations

The ICA can become a member or change its membership status in any International Council, Union or Association, following the procedure to be defined in the Internal Regulations of the Commission that includes approval by the Board and theGeneral Assembly.

Article 3. Registered Office

The registered office of the Commission is established in Madrid, Calle Serrano 144, postal code E-28006, Spain, which is also the registered office of the Sociedad Española de Acústica (SEA).

The registered office of the Commission may be moved to another place inside Spain with the approval of the General Assembly.

Article 4. Legal basis

The administrative manner of working to be adopted by the Commission is contained in the Law on Association of the Spanish Government - Ley Orgánica 1/2002, de 22 de marzo, reguladora del Derecho de Asociación (BOE núm. 73, de 26 de marzo).

Article 5. Legal Form

The Commission is a proper legal entity with full capacity for possession, acquisition and disposition of all classes of possessions, as well as for entering contractual obligations and executing all kinds of actions, without limitations other than those established in the Law.

Article 6. Communications

The preferred form of communication within the Commission and for the diffusion of information will be via the Internet or other electronic means according to the procedures specified in the Internal Regulations.

Article 7. Members, duties

Members: Non-profit National Societies concerned with the purpose of Article 1 above, provided they in turn are open to membership for individual persons and with a democratic organization, shall be eligible for admission as Members of the Commission.

International Affiliated Members: Organizations active in the field of Acoustics at an international level shall be eligible for admission as International Affiliated Members of the Commission.

Observer Members: National Societies and groups that are concerned with the purpose of Article 1 above shall be eligible for admission as Observer Members. The Observer Members may participate in the General Assembly of the Commission without voting privilege. An Observer Member can change its status to Full Member at any time, subject to the General Assembly approval.

Application for membership shall be made to the Secretary General of the Commission and may be considered and approved by the Board, subject to ratification at the next General Assembly of the Commission.

The members will have the following obligations:

  1. Comply with these Statutes and the valid agreements of the Assemblies and the Board of Directors.
  2. Pay the fees that are established.
  3. Attend the Assemblies and other events that are organized.
  4. Perform, where appropriate, the obligations inherent to the position they occupy.

Article 8. Organisation

The work of the International Commission for Acoustics is directed by:

  1. A General Assembly of the official delegates appointed by the Members, in accordance with the specifications of the Internal Regulations of the Commission.
  2. A Board of fifteen members, elected by the General Assembly. The Board is formed by a President, a Past-President, a Vice-President, a Secretary General, a Treasurer, and ten other members.

Any International Organization that the Commission is associated with and each International Affiliate Member may have a representative attend the Board meetings “ex officio” without vote.

Article 9. The Board

The Board is responsible for the conduct of the Commission's business between the meetings of the General Assembly.

The President will represent the Commission with the highest executive powers.

The Vice President will replace the President in case of justified absence, illness or any other circumstance that makes it necessary. It will also develop the specific missions entrusted to him/her by the President

The Treasurer is responsible for the financial management of the Commission.

The Secretary General will be in charge of the management of the purely administrative work of the Association, issue certifications, keep the legally established books of the Association and the associates file, and safeguard the documentation of the entity, making the communications on the designation of Boards of Directors and other social agreements that can be registered to the corresponding Registries, as well as the fulfillment of the documentary obligations in the terms that legally correspond.

The Board shall normally have one regular meeting each year. The Draft Agenda for the regular board meeting is circulated by the Secretary General at least two months before the meeting. Subjects not on the Draft Agenda may be added at the meeting with the consent of a simple majority of the Board Members present under the condition that there is a quorum of the Board. Quorum requires that at least half of the Board Members are present.

Unless otherwise specified in the Internal Regulations, the decisions by the Board will be adopted by a simple majority of the votes of the Board Members present at the Board meeting under the condition that there is a quorum of the Board.

All Board Members, with the exception of the Past-President, are elected by the General Assembly, and as a rule their term of office is for three years from the 1st October in the year of the election.

The President will be elected for one term of three years, normally after having served three years as a Board Member. In the event the President is unable to continue his duties for the elected term, the Past-President (or if he or she is unable, the Vice-President) will act as interim President, or, with the concurrence of the simple majority, the Board will appoint one of the Board Members as interim President.

The Vice-President will be elected for one term of three years, normally after having served three years as a Board Member. In the event the Vice-President is unable to continue his/her duties for the elected term, the President will, with the concurrence of the simple majority of the Board, appoint a substitute from among the Board Members.

The Secretary General and Treasurer will be elected for a term of three years and will be eligible for a second and usually final term of three more years. If either is unable to continue his/her duty for the elected term, the President will, with the concurrence of the simple majority of the Board, appoint a substitute from among the Board Members.

Other Board Members will be elected for three years and will be eligible for not more than one additional term of three years, except as described in the above two paragraphs.

In exceptional circumstances and with the agreement of the Board the officers may be re-elected for one additional term.

The Board may fill vacancies occurring in its membership during the interval period between General Assembly meetings.

The Board may also elect Associate Board Members for liaison with scientific Unions and other organisations concerned with the purpose of Artícles 1 and 2 above. Such liaison elections should be done in consultation with the organisation concerned.

Associate Board Members are not entitled to vote at the Board meetings nor will they be eligible for any grants towards travel and living expenses associated with attendance at Board meetings.

Article 10. Finance

The International Commission for Acoustics maintains its funds primarily through subscriptions by the Members and special donations or grants. The payment of annual dues is the responsibility of the Members. Dues are payable on the first day of each calendar year. Certain specific projects may be financed independently of the general resources of the Commission. The unitary subscription for the ICA shall be decided by the General Assembly.

In addition to the annual dues, the ICA shall also get contributions from the fees from the International Congresses in Acoustics. The contribution from the congresses is calculated as a percentage of the registration fees paid by the participants. The percentage is set in the Internal Regulations.

The associative and economic exercise will be annual and its closure will take place on the 30th of June of each year.

A detailed account of all incomes and expenses shall be kept.

To audit the Commission accounts, the General Assembly must nominate a Controller who is either a member of the General Assembly or an independent external auditor.

The Board shall formulate and approve a budget of income and operating expenses over a three year period, which shall be ratified by the General Assembly. Variations to the budget to allow the Commission to meet its purpose can be approved by a simple majority the Board.

The association at the time of its constitution lacks patrimony.

Article 11. Loss of Membership, Change of Membership Status, Withdrawal and Resignation

A Member may be expelled for failing to fulfil its obligations as set out in the legal provisions or regulations in force, in contracts, by-laws or in Internal Regulations.

The expulsion must be approved by a qualified majority of the General Assembly comprising at least three quarters of a quorum of a properly constituted General Assembly asit is defined in Artícle 12. The Member whose expulsion is voted on should not participate in the voting process.

The Member whose expulsion is requested must be notified by the normal communication means at least twenty days before the date of the General Assembly during which a vote on expulsion is taken. The Member in question may provide any explanation it feels appropriate. The decision by the General Assembly to expel a Member is effective forthwith and is not subject to a court decision.

A Member in bankruptcy or insolvency according to the local law shall lose its Membership status, but only with the approval of a qualified majority of the General Assembly comprising at least three quarters of a quorum of a properly constituted General Assembly.

A Member, whose payments are more than three years in arrears, is automatically transferred to the status of an Observer Member. Any Member who has been transferred to the Observer Member status, is liable for the unpaid payments up to the end of the calendar year of its transfer.

Any Member ceasing to belong to the Commission forfeits all rights to the ICA assets. Rejoining the Commission as a member is possible, subject to the procedures specified for that form of membership.

Voting rights and all other privileges are lost for a Member whose payments are two or more years in arrears.

An International Affiliated Member who does not fulfil their obligation during three consecutive years is to be regarded as having been withdrawn.

Article 12. General Assembly

The General Assembly will meet annually, preferably coinciding with some International Conference on Acoustics. The General Assembly will deal with all the issues mentioned in the Statutes of the Commission; approval of the Financial Statement and Budget presented by the Board; election of the Members of the Board; modification of the Statutes including the change of registered office; arrangement or disposal of the Association's assets; all issues brought by the board or any other issue whose competence is not attributed to another Commission body.

Members of Member Societies or International Affiliates who are not official delegates and persons invited by the President may attend meetings of the General Assembly in a consultative capacity.

The Draft Agenda for the General Assembly is circulated by the Secretary General to the Members at least two months before the opening of the General Assembly. Subjects not on the Draft Agenda may be added at the Assembly with the consent of a simple majority of the votes of Members represented at the Assembly.

A General Assembly is considered as "properly constituted" if there is a quorum of official delegates, as they are defined in Article 8 of the Statutes and the Internal Regulations, representing at least half the number of ICA Member Societies, as defined in Article 7, which are eligible to vote, and at least half of the maximum possible number of official delegates.

Unless otherwise stated in the Statutes or the Internal Regulations, the decisions by the General Assembly will be adopted by a simple majority of the votes of the Members represented at the Assembly, under the condition that the General Assembly is properly constituted.

Article 13. Alterations of the statutes

Alterations in the statutes may be proposed by the Board of the Commission or by one of the member societies. Such proposals must be received by the Secretary General of the Commission at least three months before the date of the General Assembly.

Amendments or modifications may be adopted only by the General Assembly “properly constituted” by a two-thirds majority of the votes of the Members. Voting via email or the webpage of the Commission may be used in between the meetings of the General Assembly.

Article 14. Internal Regulations

The General Assembly may approve Internal Regulations to determine the procedures on certain matters that are not specifically established in these Statutes. Regulations may include by-laws, guidelines, and codes of practice. They are meant to give guidance in general terms to the Board and the Members in matters such as, for example, the provision of grants from the funds of the ICA for symposia.

Such Internal Regulations may not contravene the Statutes of the ICA. The adoption, modification, or abolition of any such Internal Regulations, will be approvedby a two-thirds majority of the votes of Members represented at the General Assembly.

The text of any Internal Regulations, applicable at any time shall be communicated by the Secretary General to each of the Member Societies, and does not has any effect in the Statutes of the ICA.

Article 15. Duration of the Commission, Dissolutions and Liquidation

The life of the International Commission on Acoustics is not limited. In the event of the dissolution of the Commission by a majority of two-thirds of the votes of the Members, its assets will be allocated by the General Assembly to one or more not-for-profit organisation with similar purposes serving the acoustical sciences.

fter the final balance will be approved, the liquidators appointed by the General Assembly shall render the remaining assets to the organizations designated by the General Assembly.

The dissolution of the Commission shall be appropriately communicated to the Spanish National Registry of Associations.